Legal

Privacy Policy

This policy explains what information PilotX360.com collects, why it collects it, how it is used, and what rights you have over your data.

Last updated: May 2026

Summary — Plain Language
✓ Calculator inputs (weights, temperatures, altitudes) are processed entirely in your browser and never sent to our servers.
✓ We do not require you to create an account or provide any personal information to use any tool.
✓ If you use the weight and balance profile save feature, data is stored in your own browser local storage — not on our servers.
✓ We use analytics to understand aggregate usage patterns (e.g. which tools are most used, what countries visitors come from). This does not identify you personally.
✓ We use standard server logs for security and performance monitoring. These may include your IP address and browser type.
○ If you contact us via the contact form, we collect the information you provide (name, email, message) solely to respond to your enquiry.
○ We may use third-party services (analytics, hosting) that have their own privacy practices. These are listed in this policy.

1. Who We Are

PilotX360.com (“PilotX360”, “we”, “us”, “our”) operates the website at https://www.pilotx360.com. We provide browser-based aviation calculators, weather decoding tools, and educational reference content for pilots and aviation students.

This Privacy Policy applies to all information collected through the website and any communications we have with you in connection with the website. If you have questions about this policy, please use the contact form.

2. Information We Collect

2.1 Information you provide directly

We only collect information you choose to provide to us:

  • Contact form: If you submit the contact form, we collect your name, email address, and the content of your message. This is used solely to respond to your enquiry.
  • Error reports: If you report a calculation inaccuracy, we collect the information you provide about the issue. We may follow up by email if you have provided one.

2.2 Information collected automatically

When you visit PilotX360.com, certain information is collected automatically:

  • Server logs: Standard web server logs record your IP address, browser type and version, operating system, referring URL, pages visited, and timestamps. These logs are retained for up to 90 days for security and performance monitoring purposes.
  • Analytics data: We use web analytics to understand aggregate patterns of site usage. See Section 5 for details of the analytics service used.
  • Cookies: See Section 4 for details of the cookies used on this site.

2.3 Information we do not collect

  • Calculator inputs — altitudes, temperatures, weights, QNH values, aircraft data — are processed entirely within your browser and are never transmitted to our servers.
  • Weight and balance profiles saved using the “Save Profile” feature are stored in your browser local storage only. We do not receive, store, or have access to this data.
  • We do not collect payment information. There are no purchase flows on PilotX360.com.
  • We do not intentionally collect information from children under 13 years of age.

3. How We Use Your Information

We use the information collected for the following purposes:

Data Purpose Legal Basis (GDPR)
Contact form data (name, email, message) To respond to your enquiry or error report Legitimate interests / Contract
Server logs (IP, browser, timestamps) Security monitoring, abuse prevention, performance diagnostics Legitimate interests
Analytics data (aggregate usage patterns) Understanding which tools are used, improving the site Legitimate interests
Cookies (analytics, functional) See Section 4 for specific cookie purposes Consent / Legitimate interests

We do not sell, rent, or share personal information with third parties for their marketing purposes. We do not use personal information for automated decision-making or profiling.

4. Cookies

PilotX360.com uses a small number of cookies. A cookie is a small text file stored in your browser. You can control and delete cookies through your browser settings.

Cookie Type Duration Purpose
_ga, _ga_* Analytics 2 years Google Analytics — identifies unique visitors for aggregate usage reporting. Does not identify you personally.
_gid Analytics 24 hours Google Analytics — distinguishes users within a session.
_gat Analytics 1 minute Google Analytics — throttles request rate.

We do not use cookies for advertising, retargeting, or behavioural profiling. You can opt out of Google Analytics across all websites using the Google Analytics Opt-out Browser Add-on.

5. Third-Party Services

PilotX360.com uses the following third-party services that may process information about you:

Google Analytics
Google LLC · United States
Aggregate usage analytics — pages visited, session duration, country of origin, device type.
Web Hosting Provider
Infrastructure provider · Varies
Server infrastructure, log storage, and content delivery.

Where third-party services process data outside your country of residence, we rely on appropriate transfer mechanisms (e.g. EU Standard Contractual Clauses for transfers from the European Economic Area).

6. Data Retention

  • Contact form submissions: Retained for as long as necessary to respond to and resolve your enquiry, typically up to 12 months.
  • Server logs: Retained for up to 90 days for security and diagnostic purposes, then deleted.
  • Analytics data: Retained according to the data retention settings of the analytics service (Google Analytics default: 26 months for user-level data).
  • Browser local storage (W&B profiles): Stored in your browser indefinitely until you clear your browser data. PilotX360 does not retain this data on any server.

7. Your Rights

Depending on your country of residence, you may have the following rights regarding your personal data:

Right of Access
Request a copy of the personal data we hold about you.
Right to Rectification
Request correction of inaccurate or incomplete data.
Right to Erasure
Request deletion of your personal data, subject to legal obligations.
Right to Restrict Processing
Request that we limit how we use your data in certain circumstances.
Right to Data Portability
Receive your data in a structured, machine-readable format.
Right to Object
Object to processing based on legitimate interests.
Right to Withdraw Consent
Where processing is based on consent, withdraw it at any time.
Right to Lodge a Complaint
File a complaint with your national data protection authority.

To exercise any of these rights, please contact us using the contact form. We will respond within 30 days. We may need to verify your identity before processing a request.

8. Children’s Privacy

PilotX360.com is not directed at children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided personal information through the Site, please contact us and we will take steps to delete that information promptly.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the “Last updated” date at the top of this page. We encourage you to review this policy periodically.

Continued use of PilotX360.com after a change to this policy constitutes acceptance of the revised policy.

10. Contact

For any privacy-related questions, requests to exercise your data rights, or concerns about how your information is handled, please contact us via the contact form.

We aim to respond to all privacy enquiries within 30 days.